Tuesday, 15 December 2015

RMSA AUDIT 2014-15 audit formats utilization certificates pending schools FORMATS OLD UC FORMATS



RMSA AUDIT – DEC’2015



Instructions and Required Documents for Audit


  1. Three sets of the following documents have to be provided for audit
(One set of original copies for Audit party, one set of Xerox copies for DEO office and one set of Xerox copies for School)


a)       Receipts and Payments(R&P) Format from 01-04-2014 to 01-06-2014
b)      Receipts and Payments(R&P) Format from 02-06-2015 to 31-03-2015
c)       Utilization certificate as on 01-06-2014
d)      Utilization certificate as on 31-03-2015
e)       Bank Statement / Bank Pass Book Xerox copy for the period 01-04-2014 to 31-03-2015

  1. Along with the above documents, the following records are to be produced
a)       Sanction Letters
b)      Copies of Quotation called for if any
c)       Bank Entries Registers
d)      Expenditure details supported by vouchers, Bills, etc. in originals
e)       Cash on hand / Cash Book and other registers
f)        Civil Works – Supporting material with ‘M’ Books
g)      SMDCs Resolutions
h)       Other related Documents / files

  1. Last year RMSA Audit Report
  2. Instructions for filling UCs and R&P formats:-
a)       UC as on 01-06-2014:- Total expenditure incurred from the time of release of grant  till  01-06-2014 is to be shown against the name of the grant. The expenditure incurred after 01-06-2014 is not be shown in the UC as on 01-06-2014
b)      UC as on 31-03-2015:- Total expenditure incurred from the time of release of grant  till  31-03-2015 is to be shown against the name of the grant. The expenditure incurred after 31-03-2015 is not be shown in the UC as on 31-03-2015
c)       Receipts & Payment Format from 01-04-2014 to 01-06-2014:- Funds received during this period is to be shown under RECEIPTS. But under PAYMENTS, the funds whatever incurred during the period 01-04-2014 to 01-06-2014 are to be shown irrespective of year of release.
d)      Receipts & Payment Format from 02-06-2014 to 31-03-2015:- Funds received during this period is to be shown under RECEIPTS. But under PAYMENTS, the funds whatever incurred during the period 01-04-2014 to 01-06-2014 are to be shown irrespective of year of release.
Note: The UC as on 01-06-2014 and R&P format for the period 01-04-2014 to 01-06-2014 was also submitted last year.  Again, our state office is asking this time.

Utilization Certificates to be submitted to the DEO Office

The format of Utilization Certificate which is to be submitted to the DEO Office is different from the Audit UC. This one asks component wise expenditure and it is a separate UC for every year where as Audit UC is a consolidated one.

 Certain Headmasters have not submitted the component wise UCs for Annual grants from 2012-13, 2013-14 and for 2014-15 and also for Furniture and for Major Repairs to the O/o DEO. The list of such Schools and formats for UCs and Voucher Statements are also hereby provided. The Headmasters of those Schools have to submit the UCs and Voucher Statements to the staff of RMSA, O/o DEO at the same venues on the same dates given for Audit schedule.

The Instructions for filling up of UCs to be submitted to DEO Office:- The expenditure incurred by the date of submission of UC (i.e. 17-12-2015) is to be shown.

           

CLICK HERE TO DOWNLOAD THE COMPLETE DETAILS ABOUT RMSA - UCS - AUDITING FORMS -SCHEDULE - DEO PROCEEDINGS


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CLICK HERE TO DOWNLOAD THE COMPLETE DETAILS ABOUT RMSA - SCHOOL WISE AUDITING STATUS FROM 2010 ONWARDS - MORE DETAILS



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